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Choosing a buyer meeting provider? Ask these questions

Use this checklist to compare evidence, buyer fit, meeting terms and your own responsibilities. The answers below explain how ProspectX works. Ask us about any gap before you decide.

Reviewed October 2026.

What to check before choosing us

What evidence should I ask for before choosing a buyer meeting provider?

Ask which manufacturers the provider has served and which buyer roles they reached. Check a relevant case study and ask how a meeting is counted. Also ask what you can review during the project. A list of names alone does not show that buyers agreed to talk.

How do you decide which companies fit my product?

We agree your product, target market and buyer profile before starting. We then look for companies that match. Tell us which partners, protected accounts or other companies to exclude. We use those exclusions when selecting buyers.

Do I approve the messages?

Yes. You approve every message before we approach anyone. You can see each message and reply in your dashboard. Tell us if a product claim or detail is wrong before it goes out. Give us any companies to exclude when we agree the buyer profile.

What should I check if a provider promises meetings?

Ask what counts as a meeting and how buyers are matched to your product. Ask what happens if a buyer does not attend. Check who presents the product and who negotiates. These points matter more than a count of contacts or messages.

The meeting and the guarantee

What counts as a meeting?

A meeting is a call or a visit with the person who decides about buying. The company fits your agreed product, market and buyer profile. The person said yes to talking about your product. A contact is not a meeting. A “maybe” is not a meeting. If the buyer does not show up, we book the meeting again. It does not count toward your 10.

What exactly is guaranteed in the first project?

Minimum 10 meetings with buyers who fit your product — or we continue at no extra cost until you have all 10. This guarantee concerns meetings, not orders, listings or sales. You decide what happens after the first project.

When could the first meeting happen?

First, we agree your product, market and buyer profile. You give us any companies to exclude and approve the messages before we approach anyone. The timing then depends on the market and buyer replies. We agree the working plan with you at the start.

What can I see while the work is running?

You can see each message and reply in your dashboard. Ask us about a buyer or a reply at any point. We use the buyer profile and company exclusions agreed with you.

What if buyers do not reply?

Silence does not count as a meeting. We continue seeking buyers who fit the agreed profile. The first-project guarantee is for meetings, not a reply rate. We discuss what buyer responses show about the product and market.

What happens after the first project?

You decide whether to continue, change market or stop. The buyer relationships and commercial decisions remain yours. Any further work needs an agreed scope.

Our role and other ways to find buyers

How is this different from a sales agent or export consultant?

A sales agent may sell through their own network and receive a commission. A consultant may help plan market entry. We arrange meetings with buyers matched to your product and market for a fixed project fee. You own the buyer relationship and decide commercial terms. We take no sales commission.

How is this different from going to a trade fair?

A trade fair gives you a few days to meet the companies that attend. We find buyers matched to your product and arrange talks throughout the year. You can start buyer conversations without waiting for the next fair.

We already have a distributor. Could this conflict with them?

It could if the same territory or channel is protected. Tell us about your agreement and name the companies to exclude. Your team should decide whether another buyer route is allowed. We use those exclusions when selecting buyers.

We tried to reach buyers ourselves. Why might this work differently?

We first check the buyer profile, product brief and messages against your market. Then we find relevant buyer roles and run the agreed process. No method makes every buyer reply. We count meetings only when a suitable buyer agrees to talk.

We do not speak the buyer's language. Can we still start?

We can prepare initial messages in German for German-speaking buyers and English for many Nordic buyers. The meeting language depends on the buyer. Tell us what your team can handle before we start.

Who handles product questions, samples and negotiations?

You do. We arrange the buyer meeting and give you a briefing. Your team presents the product, answers technical questions and agrees any sample or commercial terms. We do not promise that a buyer will place an order.

Fit and readiness

What should my company have ready before starting?

Know the product, target market and buyer type you want. Have current specifications, capacity and someone who can take buyer meetings. Check labels and any required documents for the product and market. We can discuss gaps, but your team remains responsible for product readiness.

Do I need a particular food safety certificate?

That depends on the product, country and buyer. A retailer may ask for a specific standard, while another buyer may ask for different evidence. We do not certify products or give regulatory approval. Confirm requirements with the buyer and a qualified adviser.

When might this service be a poor fit?

It may be too early if you cannot supply the proposed market or no one can take buyer meetings. It also may not fit if you need someone to negotiate and close sales for you. We check these points together before agreeing a project.

Which markets can we discuss?

Start with the country where you can supply buyers well. Our export pages cover several European markets. Other countries need a separate fit check. We will not claim buyer access in a market before we have assessed your product and route.

See the step-by-step process, case studies and distributor assessment worksheet. For country and category questions, explore the export pages.

Still have a question?

Ask it on a 30-minute first call — including the awkward ones. If we’re not the right fit, we’ll say so on the call.

Casper Morawski, founder of ProspectX

You'll talk to me — not an account manager.

I'm Casper Morawski, founder of ProspectX. I run every first call myself and personally oversee every client's project. One point of contact, full responsibility for your results. ProspectX Ltd · Company No. 16307673 · London, UK.

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Talk to CasperFixed fee — no commission · First meetings 2–3 weeks after we start writing · Min. 10 buyer meetings in your first project, guaranteed